Privacy Policy

Last updated: 18 April 2026

1. Who We Are

Aswal Associates is a global intellectual property law firm headquartered at 59, Harmony Apartments, Pocket-1, Sector-4, Dwarka, New Delhi – 110078, India. We operate the website at www.aswal.com ("the Website"). We are the data controller in respect of personal information we collect about you.

For questions about this Privacy Policy, please contact us at: info@aswal.com or by telephone at +91-11-43046500.

2. Information We Collect

We may collect and process the following categories of personal information:

  • Contact Information: Your name, email address, postal address, telephone number, and the organisation you represent, when you submit our enquiry form, subscribe to our newsletter, or contact us directly.
  • Matter Information: Details of your IP matter, jurisdiction of interest, and nature of your enquiry — to enable us to respond appropriately to your request.
  • Communications: Records of correspondence between you and us, including emails, phone call logs, and any documents you share with us.
  • Technical Data: IP address, browser type, device information, pages visited, time spent on pages, and referring URLs — collected automatically via cookies and server logs when you visit our Website.
  • Marketing Preferences: Your preferences regarding receiving communications from us, including newsletter subscriptions.

We do not knowingly collect personal information from individuals under 18 years of age. Our services are directed at business clients and legal professionals.

3. How We Use Your Information

We use personal information we collect for the following purposes:

  • Responding to Enquiries: To respond to your enquiries, provide information about our services, and communicate with you about your IP matter.
  • Providing Legal Services: Where you engage us as your legal counsel, to provide the professional IP services agreed upon.
  • Newsletter and Marketing: To send you our IP Intelligence Brief and relevant IP law updates — only if you have subscribed or provided explicit consent.
  • Website Improvement: To analyse Website usage, improve our content and user experience, and ensure technical functionality.
  • Legal Compliance: To comply with applicable laws, regulations, and professional obligations, including anti-money laundering (AML) and know-your-client (KYC) obligations under Indian law.
  • Business Administration: For invoicing, record-keeping, conflict checking, and other administrative purposes necessary to operate a law firm.

4. Legal Basis for Processing

We process your personal information on the following legal bases:

  • Consent: For newsletter subscriptions and marketing communications, based on your explicit opt-in consent.
  • Contract: Where we are providing legal services pursuant to a client agreement.
  • Legitimate Interests: For responding to enquiries, improving our Website, and business administration — where our legitimate interests are not overridden by your rights.
  • Legal Obligation: For AML, KYC, and professional regulatory compliance under applicable Indian law and Bar Council of India rules.

5. Attorney-Client Privilege & Confidentiality

All communications between you and Aswal Associates in the context of a professional engagement are subject to attorney-client privilege and professional confidentiality obligations under the Advocates Act, 1961 and Bar Council of India Rules. We maintain strict confidentiality of all client information and matter-specific data, beyond and in addition to the data protection commitments in this Policy.

6. Sharing of Information

We do not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

  • Associate Network: With trusted international IP law firms and associates in other jurisdictions — only where necessary to provide legal services you have engaged us for, and subject to strict confidentiality obligations.
  • IP Offices: With patent and trademark offices, regulatory bodies, and courts — where required in the course of IP prosecution or litigation on your behalf.
  • Service Providers: With IT service providers, document management systems, and email platforms — under data processing agreements requiring them to process data only on our instructions.
  • Legal Requirement: Where required by law, court order, or regulatory authority.

7. Cookies

Our Website uses the following types of cookies:

  • Essential Cookies: Required for basic Website functionality. Cannot be disabled.
  • Analytics Cookies: Anonymous usage statistics to help us improve the Website. You may decline these via your browser settings.
  • Preference Cookies: Remember your language and display preferences. Can be disabled in browser settings.

You may control or delete cookies through your browser settings. Most browsers allow you to refuse cookies or to be alerted when cookies are being sent. Disabling essential cookies may affect Website functionality.

8. Data Retention

We retain personal information for as long as necessary for the purposes described in this Policy, taking into account:

  • General Enquiries: We retain enquiry data for 3 years if no engagement follows, or until you request deletion.
  • Client Matter Files: We retain matter files for a minimum of 10 years from matter closure, in accordance with professional obligations and the Limitation Act, 1963.
  • Newsletter Subscriptions: Until you unsubscribe, which you may do at any time via the link in any email or by contacting us.
  • Technical/Analytics Data: Aggregated data retained for 2 years; individual log data for 12 months.

9. Your Rights

Subject to applicable law, you have the right to:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete personal information.
  • Deletion: Request deletion of your personal information, subject to our legal and professional retention obligations.
  • Object: Object to processing based on legitimate interests or for direct marketing purposes.
  • Withdraw Consent: Withdraw consent at any time for any processing based on consent (e.g., newsletter subscriptions) without affecting prior processing.
  • Portability: Receive a copy of data you provided in a structured, machine-readable format where technically feasible.

To exercise any of these rights, contact us at info@aswal.com. We will respond within 30 days. Some rights may be limited by our professional confidentiality obligations or legal duties.

10. Security

We implement appropriate technical and organisational measures to protect personal information against unauthorised access, loss, or disclosure — including encrypted communications, access controls, and regular security reviews. No transmission over the internet is completely secure. We promptly notify affected individuals and relevant authorities of any data breach in accordance with applicable law.

11. International Transfers

Where we transfer personal information outside India — such as to international IP offices, associate firms, or technology service providers — we ensure appropriate safeguards are in place, including contractual protections consistent with applicable data protection law.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available at www.aswal.com/privacy-policy.html with the date of last update. Material changes will be communicated to clients and newsletter subscribers by email.

13. Contact

For any queries, concerns, or to exercise your rights under this Policy:

Aswal Associates
59, Harmony Apartments, Pocket-1, Sector-4, Dwarka
New Delhi – 110078, India
Email: info@aswal.com
Tel: +91-11-43046500
Office Hours: Mon–Fri 10:00 AM–6:30 PM IST · Sat 11:00 AM–3:30 PM IST